Released Purchase Requisitions Monitoring Facility
Use
This facility is used to monitor and to track the status of all released purchase requisitions created for a certain period and to eliminate manual creation of reports regarding purchase requisitions.
Procedure
1. Access the transaction using following navigation options:
2. On the
Released PR Monitoring : Output Specifications Initial Screen, make the following entries as necessary / applicable:
| Field Name |
User action and values |
Comment |
| Requisition Date |
Required |
Date on which the PR was created |
| Plant |
Optional. Value is recommended |
Plant on where the PR was intended to receive |
| Purchasing Group |
Optional |
Purchasing Group |
| Material |
Optional |
Item code of the material included in the purchase request |
| Material Group |
Optional |
Key that you use to group together several materials or services with the same attributes |
| Requisitioner |
Optional |
Cost Center of the requesting dept. |
| Purchase Requisition |
Optional |
Purchase requisition number to display |
| Purchase Order |
Optional |
Purchase order number associated in the purchase requisition |
| Created by |
Optional |
Name of person who created the purchase requisition document |
3. On the
Released PR Monitoring: Document Type tab, select at least one in any of the following format you want to display.
| Field Name |
Comment |
| Standard PR – Local |
Standard Purchase Requisitions Local Only (ZNB1) |
| Standard PR – Imported |
Standard Purchase Requisitions Imported Only (ZNB2) |
| PMS PR – Local |
Property Purchase Requisitions Local Only (ZNB6) |
| PMS PR – Imported |
Property Purchase Requisitions Imported Only (ZNB6) |
| Subcontracting PR |
Subcontracting Purchase Requisitions |
You can select all document type, a combination, or a certain single type to be displayed.
If none of these options has selected, an error message will be displayed informing you need to select at least one document type.
4. Click the
Execute 
icon. The program will display the list based on your selections.
5. The icon
means that the PR number next to it has not yet been assigned to any Purchase Order number (PR is still open).
6. The icon
means that the PR number next to it has already converted into a Purchase Order.
7. To view the details of the purchase requisition, simply click the PR Number and the program will redirect you to
ME53N – View Purchase Requisition transaction.
8. The
Age field indicates the
age in days of the document since the PR was approved until it was converted into a purchase order. The formula of the age is displayed on the top of the screen.
9. To export the list as a local file (MS Excel Format), click the
Local file 
icon on top the screen or press
Ctrl + Shift + F9.
10. A popup dialog box will appear. Choose
Spreadsheet option.
11. The system will then ask you the directory and filename of the file. Specify the location on which you wish to save the excel file and give a descriptive filename. Click
Generate button.
12. The list has been exported to specified destination.
13. Click
Back 
button to go back to the initial screen to select other formats.
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