Procedure

1. Access the transaction using:

SAP Graphical User Interface (SAP GUI)

Transaction code

MI31

2. On the Initial Screen, fill - in the following:

Field Name	User action and values	Comment
Plant	Ex. BP02	Plant on which inventory is carried on
Storage Location	Ex. 0001	where materials are stored
Material Marked for Deletion	Ex. Unchecked	To exclude items which are already marked for deletion (inactive)
Control	Ex. Select data and issue log	To provide control for the user to select list of items to be included in the document
Name of Session	Ex. BP02MMM0001	For identification of who created the PID Format: Plant + Initials + Sloc
Issue Log	Ex. Checked	Specifies that a log is issued onscreen after processing.
Max. No. Items / Doc	Ex. 300	To maximize line items of each documents
Selection Acc. to Stock Balance
Unrestricted Use	Ex. Checked	Indicates that the unrestricted-use stock is affected by the transaction (goods movement, physical inventory).
Incl. Matls Subj. to Phys. Inv.	Ex.Checked	Selects for physical inventory those materials for which a physical inventory has already been carried out.
Data in Phys. Inv. Docmt Header
Planned Count Data		Indicates the date on which the physical inventory count is to take place.
Set posting block	Ex. Checked	Indicates that no goods movements involving the materials listed in the physical inventory document can be posted for the duration of a physical inventory count.

3. Click the Execute button. List of per Material, Stock Type and Batch will be displayed.

4. Click Select All button to select all line items and then click Create Documents button. List of Physical Inventory Documents created will be displayed.

Result

Physical Inventory Documents have been created for items in storage location 0001.

Field Name	User action and values	Comment
Selection Acc. to Stock Balance
In Quality Inspection	Ex. Checked	Indicates that the stock in quality inspection is affected by the transaction (goods movement, physical inventory).
Incl. Matls Subj. to Phys. Inv.	Ex. Checked	Selects for physical inventory those materials for which a physical inventory has already been carried out.

Field Name	User action and values	Comment
Selection Acc. to Stock Balance
Blocked	Ex. Checked	Indicates that the blocked stock is affected by the transaction/event (goods movement, physical inventory).
Incl. Matls Subj. to Phys. Inv.	Ex. Checked	Selects for physical inventory those materials for which a physical inventory has already been carried out.

Procedure

1. Access the transaction using:

SAP Graphical User Interface (SAP GUI)

Transaction code

MI24

2. On the Initial Screen, fill-in the following:

Field Name	User action and values	Comment
Plant	Ex. BP10	Plant on which inventory is carried on
List Diaplay	Ex. Group by Physical Inventory Document	To group list by PID; for ease in viewing
Storage Location	Ex. Blank	Optional, to display list per storage location or just display all PID

3. Click the Execute button. List per PID will be displayed.

Result

List of items per PID will be displayed.

Procedure

1. Access the transaction using:

SAP Graphical User Interface (SAP GUI)

Transaction code

MI02

2. On the Initial Screen, fill - in the following:

Field Name	User action and values	Comment
Phys. Inventory Doc.	Ex. 100001513	PID to be deleted
Fiscal Year	Ex. 2011	Year on which PID was created

3. Click the Delete button. A confirmation message will be displayed. Click Yes to confirm or No to cancel deletion

Result

PID deleted. New PID number for the items in the deleted PID can now be regenerated.

Procedure

1. Access the transaction using:

SAP Graphical User Interface (SAP GUI)

Transaction code

MI21

2. On the Initial Screen, fill - in the following:

Field Name	User action and values	Comment
Fiscal Year	Ex. 2011	Year when PID was created
Plant	Ex. Bp10	Plant on which PID was carried out

3. Click Execute button. A Print Dialog box will appear, click Print. Printout like the one below will be displayed.

Result

You now have a hard copy of the PID. Use that copy to record the count of material. This will then be used as reference in entering the material count in the next process.

Procedure

1. Access the transaction using:

SAP Graphical User Interface (SAP GUI)

Transaction code

MI04

2. On the Initial Screen, fill - in the following:

Field Name	User action and values	Comment
Phys. Inventory Doc.	Ex. 100003693	PID no
Fiscal Year	Ex. 2011	Year when PID was created
Count Date	Ex. 01/25/2011	Date of the actual inventory count

3. Press Enter or click the Collective Processing button. List of items contained in the document will be displayed.

4. Enter the actual count for each material. Check the corresponding ZC column for items with zero (0) inventory. Click any of the Page navigation tools to proceed from one page to another.

5. Click Save button to save count.

Result

Count has been assigned for each material in the PID.

Procedure

1. Access the transaction using:

SAP Graphical User Interface (SAP GUI)

Transaction code

MI05

2. On the Initial Screen, fill - in the following:

Field Name	User action and values	Comment
Phys. Inventory Doc.	Ex. 100003693	PID no
Fiscal Year	Ex. 2011	Year when PID was created

3. Press Enter or click the Collective Processing button. List of items contained in the document will be displayed.

4. Enter the new value for the count for each material. Check the corresponding ZC column for items with zero (0) inventory. Click any of the Page navigation tools to proceed from one page to another.

5. Click Save button to save count.

Result

Count has been changed for each material in the PID.

Procedure

1. Access the transaction using:

SAP Graphical User Interface (SAP GUI)

Transaction code

MI06

2. On the Initial Screen, fill - in the following:

Field Name	User action and values	Comment
Phys. Inventory Doc.	Ex. 100003693	PID no
Fiscal Year	Ex. 2011	Year when PID was created

Result

List of items contained in the document will be displayed.

Procedure

1. Access the transaction using the following navigation option:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu	Logistics → Logistics Execution → Internal Whse Processes → Physical Inventory → In Inventory Management → Difference → Difference List
Transaction code	MI20

2. On the initial screen, enter the following values:

Field Name	User action and values
Plant
Physical Inventory Document	Enter your inventory document number if not already proposed by system

3. Choose Execute.

Result

The system generates a report of count differenced which can be printed if required.

Use

This step is only necessary if the warehouse manager or controller decides to recount a material.

Procedure

1. Access the transaction using the following navigation option:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu	Logistics → Logistics Execution → Internal Whse Processes → Physical Inventory → In Inventory Management → Count Results → Recount
Transaction code	MI11

2. On the initial screen, enter the following values and choose Enter.

Field Name	User action and values
Physical Inventory Document	Enter your physical inventory document number
Planned Count date	Change if different from original planned count date

3. Select materials to recount and choose Save.

4. Repeat steps from Printing of PI documents.

Result

A new physical inventory document is created.

Use

Once the count is reviewed by the Warehouse Manager, the Warehouse Monitoring can post the inventory count differences.

Procedure

1. Access the transaction using the following navigation option:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu	Logistics → Logistics Execution → Internal Whse Processes → Physical Inventory → In Inventory Management → Difference → Difference List
Transaction code	MI20

2. On the initial screen, enter the following values:

Field Name	User action and values
Plant
Physical Inventory Document	Enter your Physical Inventory Document number if not yet proposed by system

3. Choose Execute.

4. On the List of Inventory Differences screen, select the relevant document(s) and choose Post Difference.

5. On the following screen choose Save.

Result

Posting Key	Account	Description	Note
89 / 99	131000 or 135010 or 133000	Inventory raw materials Trading goods Semi - finished products	Depending on material type
91 / 81	520010	Gain / Loss - inventory diffs

See the Recount section for the reversal handling. Alternatively input errors can be corrected by going through the complete process again.

Due to the delay between a material movement and the posting of that movement, there is a short-term discrepancy between actual warehouse stock and book inventory. To avoid such a discrepancy during physical inventory, materials can be blocked for posting during the physical inventory. The inventory count and adjustment scenario does not block materials as this step is only necessary if physical counts were to take place during normal operations.

You can set a posting block in the following two ways, if required:
The posting block is automatically cancelled when you post the counting results for the physical inventory document.