Use

This facility is used to monitor and to track the status of all released purchase orders created for a certain period and to eliminate manual creation of reports regarding purchase orders.

Procedure

1. Access the transaction using following navigation options:

Transaction code

ZMM068

2. On the Purchase Order Transactions Monitoring : Selection Options, make the following entries as necessary / applicable:

Field Name	User action and values	Comment
Purch. Doc. Date	Required	Date on which the PO was created
Purch. Group	Optional.	Code of person or group who created the purchasing document
Plant	Optional	Plant on which the document is intended to receive
Purch. Document	Optional	Purchase order number you wish to display
G.R. Number	Optional	Goods receipt number associated in the purchasing document
G.R. Date	Optional	Document date on which the goods or services is received
Supplier	Optional	Code of the supplier/vendor
Item Code	Optional	Material associated under the purchasing document
Material Group	Optional	Key use to group the materials or services with the same attributes

3. On the Purchase Order Transactions Monitoring: Document Type Selections tab, select at least one in any of the following format you want to display.

Field Name	Comment
Purch. Order – Local	Standard Purchase Orders Local Only (ZNB1)
Purch. Order – Imported	Standard Purchase Orders Imported Only (ZNB2)

4. Click the Execute icon. The program will display the list based on your selections.

5. The icon means that the PO Number next to it has not yet been delivered (No GR yet).

6. The icon means that the PO Number next to it has already been delivered regardless if it is staggered delivery of not (GR already exist).

7. To view the details of the purchase order, simply click the PO Number and the program will redirect you toME23N – Display Purchase Ordertransaction.

8. The Age field indicates the age in days of the document since the PO was approved until the first delivery of the document has been received. If the document does not have a GR number yet, age will be computed from the date it was approved up to the current system date. The formula of the age is displayed on the top of the screen.

9. To export the list as a local file (MS Excel Format), click the Local file icon on top the screen or press Ctrl + Shift + F9.

10. A popup dialog box will appear. Choose Spreadsheet option.

11. The system will then ask you the directory and filename of the file. Specify the location on which you wish to save the excel file and give a descriptive filename. Click Generate button.

12. The list has been exported to specified destination.

13. Click Back button to go back to the initial screen to select other formats.