Procedure

1. Access the transaction using the following navigation option:

SAP Graphical User Interface (SAP GUI)

SAP ECC menu	Logistics → Materials Management → Physical Inventory → Sessions → Create Physical Inventory Documents → Own Special Stock → Material Provided to Vendor
Transaction code	MIO1

2. In the Selected Data for Phys. Inventory Documents Customer Consgmt screen, make the following entries:

Field Name	User action and values	Comment
Vendor	Optional entry	Choose from dropdown list.
Material	Optional entry	Choose from dropdown list.
Plant		Choose from dropdown list.
Materials marked for deletion		Deselect
Select data and Issue Log		Select
Issue log		Select
Max.No.of Items / Doc		For your disposition.
Planned Count Date		Enter the date where the Count will commence.
Acc. To Stock		Push Button
Stock Types	Unrestricted	Leave default
Physical Inventory Ref.	Enter any value to be used to link the documents created by this transaction

3. Click to execute.

4. On the following screen, select the materials to be counted or choose Select all if all materials should be counted.

5. Choose Create documents.
Note down the created document number here: _________________.

Result

The system generates physical inventory documents. Take note of it to be used on the next process.

Procedure

1. Access the transaction using the following navigation option:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu	Logistics → Logistics Execution → Internal Whse Processes → Physical Inventory → In Inventory Management → Physical Inventory Document → Print Warehouse Inventory List
Transaction code	MI21

2. On the initial screen, enter the following values:

Field Name	User action and values
Physical Inventory Document	Your document number, normally proposed by the system
Plant
Storage location	This is an optional entry
Physical Inventory Ref.	Enter value created in section 1

3. Choose Execute.

4. On the Output Device screen, select printer for documents and choose Print Immediately.

Result

The system generates a physical inventory count sheet and the documents are printed.

Procedure

1. Periodically, a warehouse person executes the physical count (manual activity).

Procedure

1. Access the transaction using the following navigation option:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu	Logistics → Logistics Execution → Internal Whse Processes → Physical Inventory → In Inventory Management → Count Results → Enter → Manually
Transaction code	MI04

2. On the initial screen, enter the following values and choose Enter.

Field Name	User action and values
Physical Inventory Document	Your document number, normally proposed by the system
Fiscal Year	Current year
Count date	Change if different from today’s date

3. On the Enter Inventory Count XXX: Collect.Processing screen, enter the following values:

Field Name	User action and values
Quantity	Enter a quantity
ZC	Select only if the count is zero

4. If a material is found which is not mentioned on the inventory print list, it can be added as a new line item.

5. Choose Save.

Result

The counts are entered. The inventory count list is reviewed.

Procedure

1. Access the transaction using the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu	Logistics → Logistics Execution → Internal Whse Processes → Physical Inventory → In Inventory Management → Difference → Difference List
Transaction code	MI20

2. On the initial screen, enter the following values:

Field Name	User action and values
Plant
Physical Inventory Document	Enter your inventory document number if not already proposed by system

3. Choose Execute.

Result

The system generates a report of count differenced which can be printed if required.

Use

This step is only necessary if the warehouse manager or controller decides to recount a material.

Procedure

1. Access the transaction using the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu	Logistics → Logistics Execution → Internal Whse Processes → Physical Inventory → In Inventory Management → Count Results → Recount
Transaction code	MI11

2. On the initial screen, enter the following values and choose Enter.

Field Name	User action and values
Physical Inventory Document	Enter your physical inventory document number
Planned Count date	Change if different from original planned count date

3. Select materials to recount and choose Save.

4. Repeat steps from Printing of PI documents.

Result

A new physical inventory document is created.

Use

Once the count is reviewed by the Warehouse Manager, the Warehouse Monitoring can post the inventory count differences.

Procedure

1. Access the transaction using the following navigation option:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu	Logistics → Logistics Execution → Internal Whse Processes → Physical Inventory → In Inventory Management → Difference → Difference List
Transaction code	MI20

2. On the initial screen, enter the following values:

Field Name	User action and values
Plant
Physical Inventory Document	Enter your Physical Inventory Document number if not yet proposed by system

3. Choose Execute.

4. On the List of Inventory Differences screen, select the relevant document(s) and choose Post Difference.

5. On the following screen choose Save.

Result

Posting Key	Account	Description	Note
89 / 99	131000 or 135010 or 133000	Inventory raw materials Trading goods Semi-finished products	Depending on material type
91 / 81	520010	Gain/Loss-inventory diffs

See the Recount section for the reversal handling. Alternatively input errors can be corrected by going through the complete process again.

Due to the delay between a material movement and the posting of that movement, there is a short-term discrepancy between actual warehouse stock and book inventory. To avoid such a discrepancy during physical inventory, materials can be blocked for posting during the physical inventory. The inventory count and adjustment scenario does not block materials as this step is only necessary if physical counts were to take place during normal operations.

You can set a posting block in the following two ways, if required:

• You block the relevant materials when you enter the physical inventory document. This is recommended if you create the physical inventory document immediately before the count.
• You block the relevant materials later by changing the posted physical inventory document. This is recommended if you do not create the physical inventory document immediately before the count.

The posting block is automatically cancelled when you post the counting results for the physical inventory document.