Creating a Reservation – Goods Issue for Assets
Use
This activity is performed to create a reservation for GI for Assets.
Procedure
1. Access the transaction using any of the following navigation options:
| SAP menu |
Logistics → Materials Management → Inventory Management → Reservation → Create |
| Transaction code |
MB21 |
2. On the
Create Reservation Initial Screen, make the following entries:
| Field Name |
User action and values |
Comment |
| Base Date |
Current Date |
Specifies the date for which the goods movement is planned |
| Movement Type |
241 – GI for Asset |
Enter the code of the required movement type or choose a movement type from the list of possible entries. |
| Plant |
Choose from the dropdown list |
Code of the plant that will receive or issue the goods. |
| Reference |
|
|
| Reservation |
|
If you enter the number of an already existing reservation, certain data from that document will appear as default values in the reservation that is to be created. |
4. In the
Create Reservation: New Items screen make the following entries:
| Field Name |
User action and values |
Comment |
| Asset |
Required |
Number identifying (together with the (asset) sub-number) an asset in Asset Accounting. |
| Goods Recipient |
|
Specifies the recipient for whom the material is destined. |
| Items |
|
|
| Material |
Choose from the dropdown list |
Code of the material that you want to reserve. |
| Quantity |
Numeric value |
Enter the quantity to be moved in any unit of measure for the material. |
| Sloc |
Choose from the dropdown list |
Storage location at which the material is stored. |
| Batch |
Choose from the dropdown list |
Batch or valuation type of the material that is to be ordered. |
| M |
Tick Box - Uncheck |
If you want to prevent a goods movement in respect of this reservation item, you must deselect the field.
If you want to allow a goods movement in respect of this reservation item, select the field. |
5. Click the
Enter key. The screen moves to
Create Reservation: Details screen. Otherwise, click the
Choose 
icon.
6. In the
Create Reservation: Details screen, make the following entries:
| Field Name |
User action and values |
Comment |
| Requirement Date |
Date value |
Specifies the date on which the requested quantity of material is required. |
| Text |
|
Contains an explanatory text on the line item. |
7. Click the
Save 
icon to save the reservation.
Result
Reservation for the material has been created.
Approving a Reservation
Use
This activity is performed to approve a reservation.
Procedure
1. Access the transaction using any of the following navigation options:
| SAP menu |
Logistics → Materials Management → Inventory Management → Reservation → Change |
| Transaction code |
MB22 |
2. On the
Change Reservation Initial Screen, make the following entries:
| Field Name |
User action and values |
Comment |
| Reservation |
|
Enter the reservation number created in the preceding section to be approved. |
3. Click on the
icon to change the reservation.
4. Tick on the box for
Goods Movement for Reservation Allowed indicator.
5. Click the
Save icon.
Result
Reservation for the material has been approved.
Changing a Reservation
Use
This activity is performed to change or modify an existing reservation.
Procedure
1. Access the transaction using any of the following navigation options:
| SAP menu |
Logistics → Materials Management → Inventory Management → Reservation → Change |
| Transaction code |
MB22 |
2. On the
Change Reservation Initial Screen, enter the
Reservation number or press
F4 to begin a search.
| Field Name |
User action and values |
Comment |
| Reservation |
|
Enter the reservation number created in the preceding section to be approved. |
3. Click on the
icon to change the reservation.
4. In the
Change Reservation: Initial screen, change any of the following entries as required:
| Field Name |
User action and values |
Comment |
| Quantity |
Numeric value |
Enter the quantity to be moved in any unit of measure for the material. |
| Sloc |
Choose from the dropdown list |
Storage location at which the material is stored. |
| FIs |
Tick Box |
“Final Issue for this Reservation”
The indicator is set automatically for a goods movement when the total reserved quantity has been withdrawn or delivered. In the case of a partial delivery, you can manually set the indicator if no further goods movements are expected in respect of the relevant reservation item. |
| D |
Tick Box |
“Item is Deleted”
Tick to specify that the item has already been deleted. |
5. Choose
to edit entries per item.
6. In the
Change Reservation XXXX: Details XXXX screen, change any of the following entries as required:
| Field Name |
User action and values |
Comment |
| Requirement Date |
|
|
| Recipient |
|
|
| Text |
|
|
7. Choose
icon to move to next item and change entries as required.
8. Choose
icon to add new items.
9. Click the
Save icon to save your changes.
Result
Reservation for the material(s) has been changed.
Displaying a Reservation
Use
This activity is performed to view/display an existing reservation.
Procedure
1. Access the transaction using any of the following navigation options:
| SAP menu |
Logistics → Materials Management → Inventory Management → Reservation → Display |
| Transaction code |
MB23 |
2. In the
Display Reservation: Initial Screen, enter the
Reservation number or Press
F4 to begin search.
Result
The Reservation is displayed.
Export the Reservations List
Use
This activity is performed to export / print list of reservations.
Procedure
1. Access the transaction using any of the following navigation options:
| SAP menu |
Logistics → Materials Management → Inventory Management → Reservation → Display |
| Transaction code |
MB23 |
2. In the
Display Reservation: Initial Screen, enter the
Reservation number or Press
F4 to begin search.
4. From the Display a Reservation screen, go to
Environment → Reservation → For Account Assignment.
5. Export the resulting list to excel. Go to List → Export → Local File.
6. Choose
Spreadsheet. Indicate the file name and the directory to which the file will be saved.
7. Click Generate icon to export the resulting file and distribute as necessary.
Result
Reservation list is exported.
Generate List of Reservation Slips
Procedure
1. Access the transaction using any of the following navigation options:
| SAP ECC Menu |
SAP Menu → Logistics → Materials Management → Inventory Management → Reservation → Reservation List |
| Transaction code |
MB25 |
2. In the
Reservation List Inventory Management screen, make the following entries as necessary:
| Field Name |
User action and values |
Comment |
| Plant |
|
|
| Requirement Date |
Date value |
|
| Goods Recipient |
|
|
| Cost Center |
|
|
| Asset |
|
|
| Open Reservations |
Tick or Un - tick as necessary. |
|
| Cancellable Reservations |
Tick or Un - tick as necessary. |
|
| Goods Movement Not Possible |
Tick or Un - tick as necessary. |
|
3. Click
Execute 
icon.
4. List of Reservations will be displayed in a grid.
Result
A list of reservations is generated based on your selection parameters.
1. To transport the list to excel for further processing, go to Menu bar List → Export → Local File.
2. In the dialog box, choose Spreadsheet.
3. Press Enter.
4. Define the Directory to which the file will be saved.
5. Enter the File Name.
6. Choose Generate.
7. The list has been exported to excel.
Print Material Reservation Slips
Procedure
1. Access the transaction using any of the following navigation options:
| SAP ECC Menu |
- |
| Transaction code |
ZMM052 |
2. In the
Material Reservation Slip Initial screen, make the following entries as necessary:
| Field Name |
User action and values |
Comment |
| Requirement Date |
Date value |
|
| Movement Type |
Choose from the dropdown list |
|
| Cost Center |
Choose from the dropdown list |
|
| Goods Recipient |
|
|
| Created By |
|
|
3. Click
Execute icon.
4. List of Reservations will be displayed in a grid based on your selection parameters.
5. Tick the
Reservation Number to be printed.
6. Click the
Print 
icon to preview the material slip.
7. Set LOCL as output device.
8. Print the slip as necessary.
Result
The reservation has been printed.
Business Process ProceduresPreview in PDF
